FAQs

1. The Erasmus+ Programme

What is Erasmus+?


It is a European Union programme that encompasses the areas of education, training, youth and sport.




Who can benefit from Erasmus+?


The Programme is designed for large numbers of people and organisations, but individuals may not benefit directly; they can only do so through the institutions to which they are linked to.Entities that may apply are contingent upon their action and sector, but in general, applicants are organisations with activities in the fields of education, training, youth and sport, whether public or private. For example: associations, NGOs, schools, higher education institutions, professional schools, companies, public entities, cultural organisations, libraries, museums, etc.




How can people benefit from Erasmus+?


Organisations can apply for funding within the deadlines established annually and by following designated procedures.Individuals should seek information from the institutions to which they belong.




How is an Erasmus+ application prepared?


Projects funded by the Programme must comply with the objectives and format of the relevant action and sector. Activities to be developed must be relevant, of high quality, sustainable and transnational.

Applicants must know:

  • the rules that the application must follow by consulting the Programme Guide;
  • which entities in other countries receive participants or are available to work in partnership; for this purpose there are plataforms that help find partners, hosting entities and courses; candidates may also apply for participation in transnational activities, such as contact seminars, that encourage contact with entities from other Programme countries that may be interested in participating in Erasmus+ partnerships.




How does one find out the meaning of certain concepts associated with the Erasmus+ Programme?


By consulting the glossary of terms as shown in Annex III to the Guide.




What are Centralised and Decentralised Actions?


Centralised actions are managed by the Education, Audiovisual and Culture Executive Agency (EACEA) in Brussels.

Decentralised actions are managed by the National Agencies in the Programme countries.





2. Actions managed by E+ ET NA

What are the Actions managed by the Portuguese National Agency for Education and Training?


Key Action 1 – Learning Mobility of Individuals (KA1):

  • School Education (KA101)
  • Vocational Education and Training (KA102, KA109 and KA116)
  • Higher Education (KA103 and KA107)
  • Adult Education (KA104)
Key Action 2 – Cooperation for Innovation and the Exchange of Good Practices (KA2) – Strategic partnerships:
  • School Education (KA201 and KA229)
  • Vocational Education and Training (KA202)
  • Higher Education (KA203)
  • Adult Education (KA204)




What are consortia?


Consortia are partnerships or groups of organisations that come together to implement a project. For Actions managed by the E+ ET NA, these groups are comprised of a minimum of three Portuguese institutions and can apply in all KA1 sectors.

In the case of Higher Education, the application for the project and funding (KA103 or KA107) must be preceded by the application and approval of the consortium’s certification (KA108).




How is project funding calculated?


  • Funding is done by headings;
  • The majority of headings are calculated as unit costs, whose amount depends on the activities carried out and not on their cost;
  • The headings “Special Needs Support” and “Exceptional Costs” are funded based on actual costs that occurred.




How does one apply to the Erasmus+ Programme?





Does the institution in question need some form of accreditation for the application to be valid?


Accreditation is only mandatory for Higher Education Institutions; they must possess an Erasmus Charter for Higher Education (ECHE).

Higher Education consortia also need accreditation, which can be obtained by getting approval of an KA108 application.

Vocational Education and Training organisations can apply for KA1 with or without an Erasmus+ VET Mobility Charter.

There is no accreditation for School Education and Adult Education institutions.




What are the opportunities for School Education?


Organisations linked to School Education can participate in Learning Mobility of Individuals (KA1) and in Strategic Partnerships (KA2).

Staff can be involved in both types of projects, but pupils can only take part in partnerships:

  • Through KA101, staff in participating organisations linked to School Education may be engaged in teaching assignments, attend structured courses and training events, and take part in a jobshadowing period in another Programme country.
  • KA201 allows strategic partnerships to be formed to support both the exchange of good practices and the innovation; it also provides support for regional cooperation in School Education; these latter partnerships involve local and/or regional school authorities; both staff and pupils can participate in these projects.
  • KA229 refers to a specific partnership category called School Exchange Partnership; these partnerships differ from KA201 as follows: they are composed exclusively of schools; the minimum and maximum numbers of entities involved is lower; the project duration tends to be shorter; projects must be designed to support the exchange of good practices, meaning they cannot apply for funding for intellectual outputs and multiplier events; they cannot also apply for transnational project meetings funding; agreements (and therefore, funding) take place directly with each member of the partnership.
If in doubt about the meaning of codes, consult the FAQ – What are the Actions managed by the Portuguese National Agency for Education and Training? – or the ongoing list unde General Documentation.




What opportunities are there for Adult Education?


Organisations linked to Adult Education can participate in Learning Mobility of Individuals (KA1) and in Strategic Partnerships (KA2)

Staff may be involved in both types of projects, but learners may only participate in partnerships:

  • Through KA104, staff in participating organisations linked to Adult Education may undertake teaching and training assignments, attend structured courses and training events and take part in a job shadowing period in another Programme country.

  • KA204 allows for the establishment of strategic partnerships for supporting both exchange of good practices and innovation in which both staff and learners may participate

If in doubt about the meaning of codes, consult the FAQ – What are the Actions managed by the Portuguese National Agency for Education and Training? – or the ongoing list under General Documentation.




What opportunities are there for Higher Education?


Organisations linked to Higher Education which possess an Erasmus Charter for Higher Education may participate in Learning Mobility of Individuals (KA1) and in Strategic Partnerships (KA2). Accredited national consortia may also take part in mobility projects (KA103 or KA107).

As long as they are linked to a HEI with an ECHE, both teaching and non-teaching staff, students and recent graduate can be involved in both types of projects:

  • Through KA103, staff of participating organisations linked to Higher Education may undertake teaching periods and take part in training events and job shadowing periods in another Programme country; students can take part in a study or training period in other Programme countries.

  • KA107 provides identical opportunities for Higher Education staff and students, but mobility periods may be undertaken in almost every country in the world (Partner countries).

  • KA203 allows for the establishment of strategic partnerships supporting innovation; both students and staff may participate

If in doubt about the meaning of codes, consult the FAQ – What are the Actions managed by the Portuguese National Agency for Education and Training? – or the ongoing list under General Documentation.




What opportunities are there for Vocational Education and Training?


Organisations linked to Vocational Education and Training (VET / EFP) can participate in Learning Mobility of Individuals (KA1) and on Strategic Partnerships (KA2).

Staff and trainees alike may be involved in both types of projects.

  • Through KA102, staff in participating organisations linked to VET can undertake teaching and training assignments; they may also take part in work placement or job shadowing periods for training purposes in another Programme country; trainees may engage in mobility periods with VET providers and in companies located in other Programme countries, for periods of both short and long duration.

  • KA116 is identical to KA102, but it is designed for institutions that are accredited with an Erasmus+ VET Mobility Charter.

  • KA202 allows for the establishment of strategic partnerships supporting both exchange of good practices and innovation; both staff and trainees may participate.

If in doubt about the meaning of codes, consult the FAQ – What are the Actions managed by the Portuguese National Agency for Education and Training? – or the ongoing list unde General Documentation.




Which projects can be undertaken with Partners countries?


  • KA107 – Mobility projects for Higher Education among Programme and Partner countries;
  • KA2 in general, as long as they are partners (and not coordinators) and the collaboration shows essential added value to the project.




What happens after an application has been submitted?


Applications are subjected to a process that goes through the following stages:

  • eligibility check;
  • eligible applications assessment;
  • listing of assessed applications in descending order of the classification received;
  • selection of applications in order of their ranking until the funding limit has been reached;
  • notification of applicants regarding selection results;
  • in the case of Higher Education mobility in Programme countries (KA103), the attributing of funding to all eligible applications; the same happens in VET mobility from VET Mobility Charter holders (KA116).




What are the assessment criteria?


For all types of projects excepting of KA103, KA107 and KA116:

  • Relevance of the project
  • Quality of the project design and implementation
  • Impact and dissemination

For strategic partnerships, in addition to the previous criteria:

  • Quality of the project team and of cooperation arrangements

For International Credit Mobility, ICM (KA107):

  • Relevance of the strategy
  • Quality of the cooperation arrangements
  • Quality of the activity design and implementation
  • Impact and dissemination.




What happens to approved applications?


The project life cycle includes:

  • contracting;
  • pre-financing by the NA (except under certain circumstances);
  • implementation of the project by the beneficiary; monitoring by the NA (this may include interim reports and second pre-financing);
  • submission of a final report by the beneficiary and its analysis by the NA:
  • final financial statement.
  • potential checks and audits.




In which projects may pupils, trainees, students and learners participate?


  • Individual mobility projects for Higher Education (KA103 and KA107)
  • Individual mobility projects for Vocational Education and Training (KA102)
  • Strategic partnerships




Besides KA1 and KA2 projects, are there other types of funding managed by the National Agency for Erasmus+ Education and Training?


Yes. There are Transnational Cooperation Activities – TCA. People linked to organisations eligible to participate in the Erasmus+ Programme can apply to the NA to take part in one of these activities in a Programme country to gain a clearer understanding of the Key Actions, to explore education and training themes, to exchange practices and experiences and to meet potential partners for future Erasmus+ projects.

TCA that promote meetings of different organisations from the Programme countries interested in developing Erasmus+ partnership projects are called Contact Seminars.





3. Individual Mobility

What is an European Development Plan?


The EDP is a description of the needs identified by the institution regarding quality and internationalisation, as well as the strategy proposed to address these needs.

In this context, the EDP explains the reasons that lead to the selection of the proposed training activities, incorporating them into a long-term development plan for the organization.

The EDP indicates how the entity will integrate the experiences and skills acquired by the participants and the expected impact on staff, learners and the organisation.

The objective is to guarantee that the proposed activities are suitable for the institution.

The EDP is part of the application process for KA101, 102 and 104, but does not relate to applications by accredited entities (KA103, KA107 and KA116).

If in doubt about the meaning of codes, consult the FAQ – What are the Actions managed by the Portuguese National Agency for Education and Training? – or the ongoing list under General Documentation.




What type of mobility activities abroad can be carried out through a KA1 project?


The types of funded activities depend on the sector.

In general:

  • Staff may undertake:

    • In School Education: teaching assignments, job shadowing, structured courses and training events.

    • For Vocational Education and Training: teaching or training assignments, work placement and job shadowing.

    • For Higher Education: teaching periods, job shadowing and training events excluding conferences.

    • For Adult Education: teaching or training assignments, job shadowing, structured courses and training events.

  • Students / trainees may undertake:

    • In Higher Education, study and traineeship periods.

    • In Vocational Education and Training, mobility in VET and companies; these periods may be of short or long term.





4. Strategic Partnerships

Which types of strategic partnerships exist?


There are two types of strategic partnerships:

  • to support innovation, which may focus on any sector;
  • to support exchange of good practices, which may target mainly the School Education, Vocational Education and Training, and Adult Education, but not Higher Education.

In School Education, there is a specific type of strategic partnership supporting the exchange of good practices

  • School Exchange Partnerships




What activities can be developed in the area of strategic partnerships?


In addition to general cooperation activities, partnerships may also develop Learning, Teaching and Training activities.





Erasmus+

Erasmus+ is an European Commission Programme active in the fields of Education, Training, Youth and Sport (2014-2020).

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